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RTA Forms

Residential Tenancies Authority Forms

Starting with the General Tenancy Agreement, we have compiled a list form and some general information on the most common ones to give you a better understanding of what’s required for the Residential Tenancies Authority (RTA).

If the RTA receives a form that is substantially different to its original format, the RTA may refuse to accept or process it.

Form 1a

The General tenancy agreement (Form 18a) is for a tenant renting houses, townhouses, units and houseboats.

It is a legally binding written contract that outlines the legal rights and responsibilities of a tenant and property manager/owner. It applies to everyone renting the property (e.g. those in share homes or co-tenancies).

The agreement should be written in a clear way and the property manager/owner must pay for the cost of preparing it.

Special terms

Special terms can be added if the property manager/owner and tenant agree.

Examples: keeping pets at the property, water charging, pool, lawn or garden maintenance.

Signing the agreement

The tenant must sign the agreement and return it to the property manager/owner within 5 days.

The tenant should be sent a copy within 14 days of the property manager/owner receiving the original.

The tenant must also be given a copy of the Pocket guide for tenants – houses and units (Form 17a).

During the tenancy

The property manager/owner must give permission for any new tenants or sub-tenants before they can move in.

Property manager/owner records

The property manager/owner must keep a copy of the agreement for 1 year after the agreement ends.

Other Important Forms

Apart from the Form 18a talked about above, here are three other popular forms.

Entry condition report – general tenancies (Form 1a)

Download Entry Condition Report (Form 1a)

The Entry condition report – general tenancies records the condition of the property at the start of the tenancy.

The form will be an important part of the bond refund process. It will help support the property manager/owner’s claim for compensation if the property has been damaged beyond normal fair wear and tear. It also protects a tenant from unsubstantiated claims.

Step 1
Property manager/owner completes and signs the form and gives a copy to the tenant at the start of the tenancy.

Step 2 
The tenant must return the signed and completed entry condition report to the property manager/owner within 3 days.

Step 3
The property manager/owner must return a copy of the signed and completed report to the tenant within 14 days.

Photos

Photographs and video can support what is written on the form.

Extra pages should be added if there is not enough room on the form.

Form 1a – This is an entry condition report for general tenancies (house, unit, townhouse, houseboat)

Bond lodgement (Form 2)

Download Bond Lodgement (Form 2)

The Bond lodgement form should be used when:

  • lodging a full bond
  • paying off the bond, or
  • increasing the bond (weekly rent increases)

Filling out the form

Only tenants who have contributed to the bond and the property manager/owner should fill out this form.

Timeframe

The property manager/owner must lodge all rental bonds with the RTA within 10 days. It is an offence not to do so and may result in a financial penalty.

The RTA will issue an Acknowledgement of rental bond to everyone listed on the bond to confirm lodgement.

Lodging the form

online: scan completed form, upload online, and pay using BPAY
post: RTA, GPO Box 390, Brisbane Q 4001. Lodge the signed original form with a cheque or money order (payable to Residential Tenancies Authority)

Pocket guide for tenants – houses and units (Form 17a)

Download pocket guide for tenants – houses and units (Form 17a)

The Pocket guide for tenants – house and units is for tenants who live in houses, flats, units, townhouses and houseboats. It outlines a tenant’s rights and responsibilities while renting.

The PDF version of this booklet has been modified for the web and the MS Word version of the booklet is a simple booklet with little formatting (suitable for assistive technology or those without Adobe software).

You can order hard copies by using the RTA forms order page.

All other forms used for general tenancies

Form name Download Version
Entry condition report (general tenancies)
Form 1a
PDF v14 Nov12
Entry condition report (moveable dwelling/site)
Form 1b
PDF v10 Nov12
Bond lodgement
Form 2
PDF
Submit online
v3 Jun16
Change of rental property
Form 3
PDF v1 Jun16
Refund of rental bond
Form 4
PDF
Submit online
v5 Oct16
Change of property manager/owner
Form 5
PDF v1 Jun16
Change of bond contributors
Form 6
PDF v1 Jun16
Signature record
Form 8
PDF v2 Dec13
Entry notice
Form 9
PDF v15 Feb17
Notice of lessor’s intention to sell premises
Form 10
PDF v9 Nov12
Notice to remedy breach
Form 11
PDF v12 Feb17
Notice to leave
Form 12
PDF v12 Jan15
Notice of intention to leave
Form 13
PDF v13 Feb17
Exit condition report (general tenancies)
Form 14a
PDF v9 Nov12
Exit condition report (moveable dwelling/site)
Form 14b
PDF v3 Nov12
Abandonment termination notice
Form 15
PDF v8 May13
Dispute resolution request
Form 16
PDF v4 Jun16
Pocket guide for tenants – houses and units
Form 17a
PDF
Word
v3 Feb17
Pocket guide for tenants – caravan parks
Form 17b
PDF
Word
v3 May13
General tenancy agreement
Form 18a
PDF v15 Nov16
Moveable dwelling tenancy agreement
Form 18b
PDF v9 Nov12
Notice to vacate from mortgagee to tenants
Form 19
PDF v2 Nov12
Client details form PDF v1 Jun16
eServices account registration form
PDF v1 Oct16
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