Residential Tenancies Authority Forms
Starting with the General Tenancy Agreement, we have compiled a list form and some general information on the most common ones to give you a better understanding of what’s required for the Residential Tenancies Authority (RTA).
If the RTA receives a form that is substantially different to its original format, the RTA may refuse to accept or process it.
The General tenancy agreement (Form 18a) is for a tenant renting houses, townhouses, units and houseboats.
It is a legally binding written contract that outlines the legal rights and responsibilities of a tenant and property manager/owner. It applies to everyone renting the property (e.g. those in share homes or co-tenancies).
The agreement should be written in a clear way and the property manager/owner must pay for the cost of preparing it.
Special terms can be added if the property manager/owner and tenant agree.
Examples: keeping pets at the property, water charging, pool, lawn or garden maintenance.
Signing the agreement
The tenant must sign the agreement and return it to the property manager/owner within 5 days.
The tenant should be sent a copy within 14 days of the property manager/owner receiving the original.
The tenant must also be given a copy of the Pocket guide for tenants – houses and units (Form 17a).
During the tenancy
The property manager/owner must give permission for any new tenants or sub-tenants before they can move in.
Property manager/owner records
The property manager/owner must keep a copy of the agreement for 1 year after the agreement ends.
Entry condition report – general tenancies (Form 1a)
Download Entry Condition Report (Form 1a)
The Entry condition report – general tenancies records the condition of the property at the start of the tenancy.
The form will be an important part of the bond refund process. It will help support the property manager/owner’s claim for compensation if the property has been damaged beyond normal fair wear and tear. It also protects a tenant from unsubstantiated claims.
Property manager/owner completes and signs the form and gives a copy to the tenant at the start of the tenancy.
The tenant must return the signed and completed entry condition report to the property manager/owner within 3 days.
The property manager/owner must return a copy of the signed and completed report to the tenant within 14 days.
Photographs and video can support what is written on the form.
Extra pages should be added if there is not enough room on the form.
Form 1a – This is an entry condition report for general tenancies (house, unit, townhouse, houseboat)
Bond lodgement (Form 2)
Download Bond Lodgement (Form 2)
The Bond lodgement form should be used when:
- lodging a full bond
- paying off the bond, or
- increasing the bond (weekly rent increases)
Filling out the form
Only tenants who have contributed to the bond and the property manager/owner should fill out this form.
The property manager/owner must lodge all rental bonds with the RTA within 10 days. It is an offence not to do so and may result in a financial penalty.
The RTA will issue an Acknowledgement of rental bond to everyone listed on the bond to confirm lodgement.
Lodging the form
online: scan completed form, upload online, and pay using BPAY
post: RTA, GPO Box 390, Brisbane Q 4001. Lodge the signed original form with a cheque or money order (payable to Residential Tenancies Authority)
Pocket guide for tenants – houses and units (Form 17a)
Download pocket guide for tenants – houses and units (Form 17a)
The Pocket guide for tenants – house and units is for tenants who live in houses, flats, units, townhouses and houseboats. It outlines a tenant’s rights and responsibilities while renting.
The PDF version of this booklet has been modified for the web and the MS Word version of the booklet is a simple booklet with little formatting (suitable for assistive technology or those without Adobe software).
You can order hard copies by using the RTA forms order page.